The spread of the disease, despite the desire of many board members to return to in-person meetings has forced us to to meet online. This hybrid model is not going to disappear, and it’s crucial that boards find a way to run effective meetings with attendees who are in person and those who are joining remote meetings.
To keep meetings productive, it’s essential that the chair of the board adheres to the agenda. The chair should also give clear directions. Digital tools can also help speed up https://itsboardroom.com/how-to-set-up-successful-hybrid-board-meetings/ meeting processes by giving attendees the ability to work through issues more quickly. It is also essential that both in-person and remote attendees receive the same material in advance. This can include documents and slides that are used during the meeting, as in addition to any notes or information that was distributed in advance.
Prioritizing engagement will ensure that everyone is on the same page when it comes to hybrid meetings. It’s crucial to ensure that the virtual platform is functioning well and that all links have been downloaded and clicked prior to the meeting begins. The presence of a staff member login to the meeting to observe these functions will enable you to recognize and address any issues early.
In the same way it is beneficial to turn off the microphone when you are not speaking will block background noises and echoes. This allows everyone to focus on the discussion at hand. Before starting the meeting, it’s a good idea to instruct you to close all other tabs or stop playing any videos or music. A board management program that includes accessibility features will make your meeting more inclusive for people with hearing, speech or vision disabilities.